Why outsource your operations?
Cost Savings
Construction firms cut overhead on salaries, office space, and equipment. A dedicated VA starts at $9/hour versus $35+ fully loaded for a US office admin, so you can put the difference into crews and equipment.
Software Fluency
Our assistants come in already working in Procore, Buildertrend, CoConstruct, JobTread, Bluebeam, PlanSwift, and QuickBooks for Contractors. If you use something else, we train on it in week one at no charge.
Scale With Your Pipeline
Busy season needs more hours, winter needs fewer. There are no packages, no minimums, and no contracts — you pay only for the hours your assistant actually works, and scale up or down as your job list changes.
One Dedicated Assistant
You get the same person every day, not a rotating pool. They learn your subs, your suppliers, your software, and your process once — then own it. Knowledge compounds instead of resetting.
What Your Construction VA Handles
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Most contractors start by handing over the recurring desk work that already has a process behind it. None of this requires being on site.
Bid and Estimate Support
Takeoff data entry, plan-room monitoring, invitation-to-bid tracking, and proposals formatted in your template — sent same day instead of next week.
Subcontractor Compliance
Collecting W-9s, insurance certificates, and lien waivers, plus chasing the ones about to expire. On commercial work, a missing certificate can stop a pour
Project Administration
RFI and submittal logging, daily report compilation from field notes, photo filing, and keeping your project management software current.
Change Orders
Drafted from your notes, routed for signature, and tracked through approval so nothing gets built unbilled.
Accounts Payable and Receivable
Coding invoices, matching POs, sending statements, and following up on aging so your cash cycle stays tight.
Scheduling and Dispatch
Booking estimates and inspections, confirming crews, coordinating deliveries, and rescheduling around weather.