Keep the office work moving between jobs
Clear office priorities
Give recurring paperwork a clear owner. Your VA can organize incoming requests, track deadlines, and flag missing details so your team knows what needs attention before the next job.
Support in your workflow
Keep project information in the systems your team already uses. Discuss each candidate’s experience, agree on access, and provide the templates and training needed for your process.
More time on site
Delegate document chasing and routine updates so your project team can focus on field work. Your team keeps control of estimates, technical judgments, approvals, and site safety.
A dedicated assistant
Work with a dedicated VA who learns your contacts and procedures. Agree on hours and responsibilities, then keep support for as long as you need under your agreed engagement terms.
Administrative support for your construction business
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Choose the tasks taking time away from your projects. We match support to your workflow and agree on the role, tools, and training before work begins.
Bid Administration
Track bid invitations, organize project documents, and format proposals from your team’s approved information. Flag missing details and deadlines; your estimator owns quantities and pricing.
Subcontractor Documents
Request documents on your checklist, track expiry dates, and follow up on missing items. Your authorized team reviews insurance requirements, waivers, and compliance decisions.
Project Administration
Log RFIs and submittals, organize site photos, and compile reports from field notes. Keep records current and route questions to the responsible project lead.
Change Orders
Prepare change-order drafts using your team’s instructions, route reviewed documents, and track replies. Your project manager approves the scope, pricing, and final change.
Invoice Follow-up
Organize invoices, match supporting purchase orders, and send approved payment reminders. Flag discrepancies for your accounting team, which retains payment and financial approvals.
Scheduling and Dispatch
Book estimate visits and inspections, confirm approved schedules, and share delivery updates. Record changes and alert your team when weather or availability affects the plan.
Construction VA questions
What does support cost?
Services start at $9/hour. Confirm your role, hours, rate and engagement terms before work begins.
Can a VA use our construction software?
Experience varies by candidate. Discuss your tools and verify the skills and training your role needs.
Who approves estimates and site decisions?
Your team retains responsibility for pricing, estimates, technical judgments, approvals and site safety.
How your VA can support your construction team
Your VA can help organize bid documents, maintain administrative schedules, and follow up on missing information from designated contacts. They can record replies and keep project files arranged using your naming and version rules.
Before a site or planning meeting, your VA can prepare a list of outstanding documents, appointments, and follow-up items.
Your construction team makes technical, safety, estimating, and contractual decisions and approves commitments to clients or subcontractors.