Virtual Assistant for Construction Companies and Contractors: 2026 Hiring Guide

General contractors and construction firms run on volume of jobs and tight margins. The admin work piles up fast: RFIs, submittals, takeoffs, AP, subcontractor coordination, lien waivers. A construction virtual assistant takes the desk work off your project managers and estimators so they can focus on what only they can do.

What a Construction VA Handles

• Project admin in Procore, Buildertrend, CoConstruct

• RFI and submittal tracking

• Quantity takeoffs and estimate prep in Bluebeam or PlanSwift

• AP and subcontractor billing

• Subcontractor coordination, COI tracking, lien waiver collection

• Daily reports, photo logs, and document control

• CRM management and bid follow up

What It Costs

Construction VAs at 5CVAS start at $9 per hour. Senior VAs with takeoff or PM software experience run $12 to $16 per hour. Most firms save 60 to 70 percent versus hiring a US-based project admin or assistant PM.

Frequently Asked Questions

How much does a construction virtual assistant cost?

Our construction VAs start at $9 per hour with no long term contracts. Most contractors save 60 to 70 percent versus hiring locally.

What construction software do your VAs know?

Our VAs work with Procore, Buildertrend, CoConstruct, JobTread, Sage 100 Contractor, QuickBooks for Contractors, and Bluebeam.

What tasks can a construction VA handle?

Project admin, RFI and submittal tracking, takeoff support, estimate prep, AP and subcontractor billing, scheduling, and CRM management.

Can a VA do takeoffs and estimate prep?

Yes. With Bluebeam or PlanSwift, our trained VAs handle quantity takeoffs and estimate prep under your estimator review.

How experienced are your construction VAs?

Some have direct construction admin experience. Newer VAs are trainable with strong communication and detail orientation.

Can a VA handle subcontractor communication?

Yes. Sub coordination, COI tracking, and lien waiver collection are standard tasks.

What hours do your VAs work?

Our VAs work US business hours in your time zone.

How quickly can I onboard a VA?

Most clients are matched and onboarded within 5 to 7 business days.

Can a VA manage project documentation?

Yes. RFIs, submittals, daily reports, and photo logs in Procore or Buildertrend are common tasks.

Do I have to commit to a long term contract?

No. We work month to month with no long term commitment.

What if the VA is not a good fit?

We replace them at no cost.

How do I get started?

Book a quick call at calendly.com/contact-5cvas and we will scope your needs, then present matched candidates within 5 to 7 days.

Get your project managers back to managing projects. Book a call at calendly.com/contact-5cvas.